LedgerKeep.net

Services

Everything LedgerKeep does

Two levels of engagement. The Foundation keeps your records accurate and compliant. The Strategy turns those records into decisions. Take one or both — and change the mix as the business changes.

Level One

The Keep

Accurate books, filed on time, every month. Everything above this level depends on it being solid.

Business Formation Filing

Getting a new business legally on its feet — the filings, the federal tax ID, and the records that let you open a bank account and start operating.

  • LLC Articles of Organization prepared and filed
  • EIN (federal tax ID) application
  • State charter and registration documents
  • Organized digital records of every filing
  • Chart of accounts and books set up from day one

Document preparation and filing only. LedgerKeep is not a law firm and does not provide legal advice on entity structure.

Accounting Software Implementation

Setting up — or rescuing — the system your books live in. A well-designed setup prevents most of what a cleanup project later has to fix.

  • Platform selection based on where the business is going
  • Chart of accounts designed around how you actually operate
  • Migration from spreadsheets, Desktop, or another platform
  • Bank feeds, payment processors, and app integrations
  • Class, location, and job tracking configured properly
  • Team training and written workflow documentation

Cleanup & Catch-Up

For books months or years behind, or never set up properly. A defined project with a fixed scope and a fixed price — not an open-ended hourly bill.

  • Reconstruct missing periods from statements and records
  • Correct miscategorized and duplicated transactions
  • Reconcile every account to a known-good starting point
  • Rebuild or restructure the chart of accounts
  • Clear the undeposited-funds and suspense-account mess
  • Written summary of what was wrong and what changed

Monthly Close & Reporting

The core service. Transactions coded correctly, accounts reconciled to the statement, and a real financial package in your hands every month — on a schedule you can count on.

  • Bank, credit card, and loan reconciliation
  • Accurate coding to your chart of accounts
  • Monthly P&L, Balance Sheet, and Cash Flow Statement
  • A short written summary of what the numbers mean
  • Year-end package your tax preparer can work from directly

Payroll & 1099 Filing

Paying people correctly and on time, and having the right paperwork on file before year end instead of chasing it in January.

  • Multi-state payroll processed on your schedule
  • Payroll liabilities tracked and recorded to the books
  • Contractor W-9 collection and record keeping
  • Year-end 1099-NEC preparation and filing
  • New-hire and contractor onboarding paperwork

Sales & Use Tax

The obligation that quietly accrues penalties while you are busy running the business. Kansas and Missouri rules are a specialty here, not something looked up on the fly.

  • Monthly and quarterly sales tax returns filed on time
  • Use tax accrual on out-of-state and online purchases
  • Taxability review — what you should and should not be charging
  • Multi-jurisdiction and local rate handling
  • Exemption certificate collection and tracking
  • Nexus review, before you owe a state you did not know about

AP / AR Processing

The money moving in and out, handled properly. Bills paid on terms instead of in a panic, and invoices that actually get collected.

  • Bill entry, approval routing, and scheduled payment
  • Vendor management and statement reconciliation
  • Customer invoicing on your billing cycle
  • Collections follow-up on aging receivables
  • Weekly AR aging and cash-position reporting
  • Early-payment discounts captured instead of missed

Level Two

The Close

Controller-level accountability. A full-time Controller runs six figures a year — most small businesses need the function, not the headcount.

Fractional Controller

The person accountable for the accuracy of your numbers. Owns the monthly close, the internal controls, and the integrity of every report that leaves the building.

  • Monthly close process, run on a real calendar
  • Internal controls that reduce error and fraud exposure
  • Review and supervision of bookkeeping work
  • Budget preparation and variance reporting
  • Bank, lender, and insurance reporting requirements
  • Documented procedures so the process outlives any one person

Cost Accounting & Job Costing

Finding out what your work actually costs — including the overhead almost nobody allocates. This is usually where the surprise lives.

  • True cost per job, product, service line, or customer
  • Overhead allocation that reflects how work consumes resources
  • Job costing and work-in-progress tracking
  • Standard costing with variance analysis
  • Make-versus-buy and outsourcing analysis
  • Identifying which revenue is quietly losing money

Financial Analysis

Turning statements into answers. Not more reports — fewer, sharper ones, tied to decisions you are actually facing.

  • Margin analysis by product, service, and customer
  • Break-even analysis and contribution margin
  • Trend analysis and budget-to-actual variance
  • Working capital and cash conversion cycle
  • Ratio analysis in the terms your lender uses
  • Plain-English written interpretation with every package

Insurance Premium Audits

The annual workers’ comp and general liability audit most owners dread and many quietly overpay. Prepared properly it is a routine handoff — and sometimes a refund.

  • Year-end premium audit preparation and documentation
  • Payroll segregated into the correct class codes
  • Subcontractor certificates gathered before the auditor asks
  • Officer exclusions and payroll caps applied correctly
  • Auditor correspondence handled on your behalf
  • Disputed findings challenged with supporting records

Insurance premium audits only. This is not a financial statement audit, which requires a licensed CPA.

Inventory Accounting

Inventory is where small-business books most often quietly break — and where the P&L stops telling the truth about margin.

  • Costing method selection and consistent application
  • Physical count procedures and reconciliation to the books
  • Shrinkage, obsolescence, and write-down treatment
  • Landed cost — freight, duty, and handling in the unit cost
  • Work-in-progress and finished-goods tracking
  • Inventory turns and carrying-cost reporting

Multi-Entity Consolidations

When one business becomes five, the reporting has to keep up. Eleven concurrent entities is a working number here, not a theoretical one.

  • Consolidated financial statements across entities
  • Intercompany transactions tracked and eliminated
  • Due-to and due-from accounts reconciled monthly
  • Management allocations between related companies
  • Separate books maintained for each legal entity
  • Roll-up reporting for owners, lenders, and partners

Level Three

The Counsel

Forward-looking financial leadership: where cash is going, what to charge, and what you can actually afford.

Fractional CFO

Forward-looking financial leadership. Where the Controller confirms what happened, the CFO helps you decide what happens next.

  • Pricing strategy grounded in real margin data
  • Hiring and capital decisions — can you afford it, and when
  • Financial modeling and scenario planning
  • Capital structure and financing strategy
  • Ownership and board-level reporting
  • A standing seat at the table for the decisions that matter

Cash Flow Forecasting

Profit is an opinion; cash is a fact. Knowing your position six weeks out is the difference between a decision and an emergency.

  • 13-week rolling cash forecast
  • Runway calculation and burn-rate tracking
  • Receipts and disbursements timing analysis
  • Seasonality modeled instead of survived
  • Early warning before a shortfall becomes a crisis
  • Weekly cash position reporting when it matters

Budgeting & Scenario Planning

A budget nobody revisits is a document. A budget measured every month is a management tool.

  • Annual operating budget built with your team
  • Department and cost-center budgets
  • Best, expected, and worst-case scenario models
  • Monthly budget-to-actual variance with explanations
  • Rolling reforecast as the year develops
  • Capital expenditure planning and prioritization

KPI Dashboards

The handful of numbers that actually move your business, in one place, on a schedule — not a forty-tab report nobody opens.

  • Metrics chosen around your decisions, not a template
  • Industry benchmarks where the comparison is meaningful
  • Leading indicators, not only lagging results
  • Automated refresh from your accounting system
  • Built in Excel or Power BI — tools you already own

Lender & Investor Packages

When you need money from a bank or an investor, the quality of your financial package decides how seriously you are taken.

  • Financial packages in the format lenders expect
  • Debt covenant tracking and compliance reporting
  • Loan application support and documentation
  • Projections that survive underwriting scrutiny
  • Help presenting the numbers in the room

CPA Coordination & Audit Support

Your tax preparer and your accounting function should not be strangers. Filing season becomes a handoff instead of a fire drill.

  • Year-end package in your CPA’s preferred format
  • Adjusting journal entries recorded and reconciled
  • Questions answered directly, so you are not the middleman
  • Documentation gathered ahead of external requests
  • Prior-year adjustments carried forward correctly

LedgerKeep does not prepare tax returns or perform financial statement audits. We prepare the records that make both go smoothly.

Something not on this list?

Finance work rarely fits neatly into packages. If you have a problem involving numbers, records, or systems, describe it on a call — and if it is not something LedgerKeep should take on, you will be told that directly.

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How pricing works

No hourly billing, no surprise invoices.

  • Flat monthly fee for ongoing work. Quoted in writing after reviewing your actual books, and held for the term of the engagement. You'll never avoid asking a question because a clock is running.
  • Fixed-price projects for one-time work. Cleanup, formation filing, and software implementation are scoped and priced before anything starts.
  • Priced on complexity, not headcount. Transaction volume, number of accounts, and how many entities are involved — those drive cost, not the size of your staff.
  • The consultation is free. Thirty minutes, no obligation, and you get an honest read on what shape your books are in either way.
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Not sure which level you need?

That's the normal starting point. Describe the business on a call and you'll get a straight recommendation — including "you don't need us yet," if that's the honest answer.

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